New lease accounting rules will move operating leases onto the balance sheet. Public companies started using Accounting Standards Update No. 2016-02, Leases, at the beginning of this year. Private companies must apply the updated guidance for fiscal years beginning after December 15, 2020 (2021 for calendar-year companies), and for interim periods within fiscal years beginning after December 15, 2021.
The deadlines for private companies include a one-year deferral. This summer, the Financial Accounting Standards Board (FASB) unanimously agreed that a delay in the implementation deadlines would be beneficial for private companies. Many businesses told the FASB that they were not ready to implement the lease standard, because they were struggling with resource constraints and insufficient technology expertise in setting up internal systems after having to adopt revenue rules.
Based on feedback from public companies, implementing the updated lease standard can be expensive and time-consuming. So, even with a one-year reprieve, private manufacturing companies should start the implementation process as soon as possible.
Lease accounting 101
Under current U.S. Generally Accepted Accounting Principles (GAAP), private companies classify leases two ways.
Capital (or Finance) Leases Under these types of financing arrangements, ownership of the underlying asset is transferred to the lessee at the end of the term. These are reported on the lessee's balance sheet.
Operating Leases These off-balance-sheet arrangements provide rights to use the underlying asset during the lease term. They must be disclosed in the financial statement footnotes.
The updated guidance requires leases with terms of at least one year to be reported on the balance sheet. The lessee records a "right of use" asset generally equal to the minimum payments under the lease, discounted to present value as well as a liability reflecting its obligation to make those payments. The new rules maintain the distinction between operating leases and capital leases, which affects expensing of lease-related costs.
A contract contains a lease if it conveys the right to control the use of an identified asset for a period of time. The term "control" refers to the right to direct the use of the asset and to obtain substantially all resulting economic benefits.
A major challenge under the updated rules is identifying "embedded" leases in other types of contracts, including certain service...